Utilising video conferencing solutions effectively and to their fullest extent can provide you with an excellent way of collaborating. Especially when your business is growing and may have different teams all working on a variety of projects. Top of the range communication is required to ensure projects get completed in a timely manner.
Viju bring you just a few top tips that can lead to video conferencing success, whether you’re a business looking to expand or you’re already a big company but you’re dealing with a few conferencing problems yourself.
Choose the Right Solution
Depending on your situation you may need the correct video conferencing solution to fit your needs. What works for you and your employees may not work for another company with a whole range of differing requirements. That’s why it’s important to look at the different video conferencing solutions that you can take advantage of to see if it fits.
With a variety of solutions on offer from varied outlets, it won’t take you long to find what you need. Whether it be offsite support for your business for when something goes wrong and you need it fixed quickly or you need several video conferencing devices to accommodate your large workforce.
Nothing can hamper a video conference other than distractions, and they come in many forms especially if you’re a growing business. It’s often hard to avoid them especially if you’re restricted by a small office or workplace, it’s inevitable that you’ll get distracted in some way, but it’s about how you adapt to these circumstances.
Ensure that your meeting room booking process is evaluated so that people don’t just sign off on its use on the day and when that big meeting comes along you’re without the proper equipment. This happens quite a lot in certain places and can massively hamper projects. If possible, look to making the most of your workspace to see if you can form other meeting areas so that teams don’t end up working from behind.
Before jumping in and trying to learn the video conferencing features on the spot it’s a good idea to get to grips with what you’re using. Nothing looks worse than starting the meeting with a potential client or colleagues and the first 15 minutes you’re fiddling around with the settings or trying to figure out how to sort the camera out. It gives off an unprofessional look and can easily be avoided with a little preparation.
Put together a tester session with anyone that will be using it so that in the event they have to set it up or present to a client using the hardware, then they’ll be fully prepared. Even with today’s video conferencing hardware such as Microsoft Surface Hub and Cisco Sparks user friendly devices, people will still take some time to use it efficiently.
Founder Dinis Guarda
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