There is a well known phrase: Proper preparation and planning prevents poor performance. This does sound like a cliche but it’s one of the few cliches that rings completely true in the real world. Fortunately there are many different ways to plan and prepare your work beforehand to ensure that it not only gets done far quicker than you expected but it also maintains the level of quality that you strive for.
Document Management
The first and most important way to help increase productivity is with a document management system . With a high quality document management system you can streamline your entire business without losing quality. There are numerous benefits to having a document management system such as giving people the ability to quickly collaborate with each other no matter where they are.
So if your editor has had to work at another site and you have content that needs to be edited a document management system means that you don’t have to compromise on quality. This is because the work can be edited almost as quickly as if everyone was all in the same building and even quicker in some cases. It also allows you to plan out who is doing what in advance. No more long time wasting meetings deciding who does what, you can plan it all out in half of the time and without any of the arguments.
Take Regular Breaks
If you work on one thing for a long time your concentration levels decrease over time. Not only does your work quality slip when you have been working for too long so does the amount of work that you do. So while it may seem like you need to really hit the work hard when you have an upcoming deadline, you could actually be hindering your progress by doing so. Research even shows that taking a short break during long spells of work helps to you to refocus. So if you want to ensure that your productivity stays at a consistent level and maintains a high level of quality then give yourself a break every now and again. You’ve earned it.
Focus on One Task at a Time
It might seem obvious, but if you spread yourself too thin your work quality will suffer. Multi tasking might seem like a desirable trait in people but if you’re not giving your full attention to a piece of work the quality of that work will suffer. So if you want your productivity levels to stay at their highest don’t start another task until you have finished the one you are working on right now.
Summing Up
Productivity is a simple beast to tame, as long as you do the simple things to tame it. Follow these three steps and you will be able to work harder and faster without seeing any noticeable drop in your work quality. Just remember that the most important aspect of increasing productivity is to prepare and plan properly. If you remember that, you can’t go wrong.
Founder Dinis Guarda
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