From high-level executives to new hires, everyone has days where they feel short on time. Setting out with a long to-do list and watching the hours evaporate can be deeply unsatisfying.
Increasingly, productivity has been heralded as a holy grail in the workplace. But bottlenecks in the workplace are common; the problem is rarely employee work rate. Managing time by streamlining repetitive, day-to-day processes can free employees from more tedious tasks to focus on deeper, higher quality work.
Effectively implemented time management software leads to more time spent on higher quality work and restores work-life balance. Choosing the right time management software can increase productivity and resolve scheduling problems.
1 – Time management software creates time awareness
People are not perfect machines. Over the course of the day, time slips away. Immersion at work often leads to the experience of time going by very quickly. All of a sudden, the clock reads closing time.
By tracking time, companies are better able to understand time as a resource and make better decisions dividing it throughout the day. Indiscriminately going from one task to another can obscure the true time-cost of daily work.
With integrated time tracker software, businesses can capture a clearer picture of time costs, leading to better workday organization and flow. For instance, reshuffling meeting times and allowing extended time for deep work could provide tremendous benefits. Each company has unique needs and processes. Understanding time cost will help smart business owners organize them.
2 – Prioritize with confidence
With the weekend around the corner and high priority tasks piling up, employees may be compelled to work overtime. This scenario is all too common, unfortunately, often because task priorities are poorly set or altogether unclear.
Investment in a time management tool can help project managers identify the tasks that take the longest and tasks that have pressing deadlines. This type of identification enables time-consuming, high-priority tasks to be moved to the top of the pile. Employees can focus efforts accordingly to avoid the stresses of last-minute work while meeting deadlines for your business.
3 – Organization is here to stay
When employees are able to seamlessly track their time, they can better understand what they do throughout the day, promoting accountability and understanding of their roles. If they find certain categories or types of tasks consistently take them longer than expected, then they are better able to communicate with project managers the need for further training or fewer responsibilities in that area. Conversely, employees may request more responsibilities in areas where they excel and are faster than average.
4 – Show me the money
Company-wide accessibility to time management software allows employees to keep up with timesheets on the fly. And if that software is cloud-based, they can do so from anywhere. For non-salaried employees, this allows for better paycheck planning by understanding how many hours they have worked in a given billing cycle.
Externally, time management software may provide a reliable framework for billing clients or itemizing time cost on invoices.
Guest Post
Founder Dinis Guarda
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