Conferences, Calls and Conversations: Paperless Ways to Keep Track of All Your Business Communications

Conferences, Calls and Conversations: Paperless Ways to Keep Track of All Your Business Communications

Let’s face it: smartphones and other mobile devices have become an indispensable tool of 21st-century business. Without a doubt, they are here to stay. They can keep you connected to your staff wherever you are so you are never out of the loop when it comes to important decisions.

Today’s mobile devices also boast hundreds of apps that are dedicated to making your business run more smoothly and more efficiently. In fact, if you are so inclined, you can toss the paper and pens out of the window, because there are so many apps aimed at business owners, you may be able to run your entire company from your smartphone. Here are some of the apps that can help you ditch the paper and take advantage of the technology available to you right now.

Automatic Call Recorder

The Automatic Call Recorder for Me from Apalon Apps is a great first step in ditching the pen and paper. With this app, you will no longer need to take notes while you talk, or write down addresses or phone numbers. By recording your calls, you can have instant recall of all of the important information you have talked about. This app lets you program it so you can automatically record all of the calls that come from people in your contact list, allowing you to keep and delete conversations as you wish. You can even record calls from unknown numbers as well.

During the calls, you can create bookmarks so you can easily find important information quickly. You can sort through your recordings by topic or date and create tabs for important clients and customers.

Google Drive

If you don’t use Google Drive already, you should really consider using it. It can serve as a repository for all of the important documents that your team needs, and you can choose who to share which files with, so everyone always has access to the documents they need. Google Drive is also a great way to go paperless because of the scanning feature. With just a click, you can turn your smartphone camera into a scanner so you can keep track of receipts and other important documents. The best part is that the app is free and works on any software platform, so it doesn’t matter if your company uses Mac or PC, Android or iOS: everyone will stay connected.


This to-do list app is great for keeping everyone on the same page without printing anything out. You can easily keep everyone on task by creating and sharing lists across all platforms with a simple, intuitive layout. You can even attach files, photos and .PDFs to give your team all of the information they may need to complete their tasks. Finally, you can create reminders to ensure that everyone knows when a task should be completed.

Use these great apps to help increase your productivity while going paperless at the same time. Richard Molsley uses technology to keep himself accountable, to keep track of his daily to-do list and generally improve his own business and those of his clients. Read his articles for advice on the best tech and apps to use.