It is commonly regarded that a good business is built on a very good idea – Improve Your Company’s Digital Infrastructure Share File
To even have a business in the first place you need to offer something new and fresh to the market, and present it in a way that appeals to your target audience. This can commonly be what propels you into initial success – but to maintain that same level of prosperousness, you will also need to develop a functional and advance internal infrastructure for your business.
The quality of a company’s infrastructure can play a huge role in how successful the business ends up being as a whole. As we are dealing with companies in 2017, digital infrastructure is perhaps the most important of all. Sure, your business as a concept may be incredibly innovative and could attract a lot of clients purely from that. But cracks will soon start to show if you don’t get on board with modern technology both internally and externally.
The vast majority of businesses are now well versed in modern technology,
so if you choose not to embrace this aspect, you could very well fall behind. Take the current office as a classic example; it will be full of high-tech computers, digital presentation boards, smartphones and high-speed internet, to name just a few things.
This makes workflow and in-office connectivity much smoother than in an office without these things and is therefore why they are integral to your business. If you want to maximize your company’s efficiency and make sure it continues to prosper long into the future, here are some example of the digital infrastructure you need to invest in.
High-quality Internet – Improve Your Company’s Digital Infrastructure Share File
It’s hard to now imagine a time where offices didn’t have an internet connection – after all, what did people DO in there all day if it wasn’t working online? A huge proportion of everyday business work takes place online, whether it is something simple like employees clocking in for a shift, to more complex processes like e-commerce transactions.
For many office workers, the process of sending and receiving emails also makes up a big part of their working day, so it’s easy to see why a good internet connection is required in your office. It can be tempting to simply go with the cheapest provider when setting up a Wifi signal for your office but consider a few things carefully first. There is, after all, nothing worse than your internet cutting out at a crucial point.
This is irritating enough when it happens at home, and you were just about to press ‘complete order’ after filling in a lengthy transaction form. In the workplace, however, a faulty internet connection can have potentially devastating consequences that are more than just a little annoying. Imagine, for example, that you are on a critical Skype call with a client who only has a ten-minute window in which to speak to you and potentially close a deal.
If during those ten minutes, four of them at least are cut down due to your internet signal failing and the call being broken up, that entire sale could be immediately jeopardized.
When this kind of thing happens repeatedly it can be incredibly frustrating, so spend some time researching the best internet provider for you. Different companies fare better in different areas, so make sure you spend plenty of time reading reviews and speaking to experts in the field.
Take into account how many people you have working in your office and whether they will all be connecting to the internet via their mobile devices too. This can lead to the connection slowing down due to it being over-used, so always opt for something unlimited. Capped internet usage may save you money, but it really isn’t a viable option for business.
A strong cell phone signal – Improve Your Company’s Digital Infrastructure Share File
Many moons ago, you would struggle to find an office block that wasn’t wired up with an internal phone system. Although landline phones do still exist in many offices, they are becoming rarer as time goes on. For example, many bosses are finding it easier and cheaper overall to just provide their employees with company cell phones, rather than landlines wired up to their desks.
This way, they can be sure that their staff can still work on the go if they need to, and more importantly, that they are still easy to contact if they have to go out of the office. However, it isn’t always as easy as you may think to ensure that your staff’s cell phones work around the clock like you’d expect them to. If you are based in a mainly rural area, you may struggle to get a good connection over the phone – and like the issue with the crackling Skype call, this can prove appalling for business.
It might seem extreme, but why not consider looking into a potential cell tower lease so you can guarantee fantastic connectivity all year round? If you are looking to grow your head office and make that specific location the hub of your company, a cell tower right next door will certainly prove its worth.
Employee monitoring – Improve Your Company’s Digital Infrastructure Share File
It used to be the case that most employers had to have eyes on the backs of their heads in order to truly know what their employees were up to on a daily basis. This is not to say that there is necessarily any foul play occurring within your company – CEOs often want to monitor the way in which their staff work to check that everyone collaborates in a positive way and that people are progressing as expected.
But of course, if there is any foul play going on particular types of monitoring systems can also pick up on that too. For example, having an electronic clock in/clock out system can be very useful if you have people on your team who you suspect aren’t very punctual.
You could either implement this type of technology on a communal company tablet, to be placed near the office entrance and exit, or you could have it installed onto individual computers within the workspace. It can also be beneficial for both you and your staff to have a digital system in place where you can monitor their progress and how well they are performing in the business.
This allows them to air any grievances they have without having to arrange constant meetings, which might not be entirely practical for you. Simple things like a monthly questionnaire on the last month’s worth of business can give you an insight into how your staff are working and can open your eyes to ways you can improve as a boss as well.
Team connectivity – Improve Your Company’s Digital Infrastructure Share File
A team that communicates is a team that succeeds – anyone who’s ever worked in business should be aware of that. If all your employees and various sub-teams are all working totally independently of each other, you will struggle to pull together a coherent business. But, as we all know, constant meetings aren’t always appropriate.
If the nature of your role requires a lot of travel, you may end up not being present to chair many meetings – and how many of us have sat in a meeting before that could have easily been an email? For these reasons, consider setting up an internal portal for your workplace, kind of like an Intranet.
This must only be accessible to the people who work there, as it could potentially contain sensitive or critical business data.
Hire a system developer to help you create this portal, and then have it installed on everyone’s workplace computer. From there, you can create a system where your team can view each other’s work and can cross reference various tasks and outstanding jobs.
Plus, these types of software can also provide useful portals to everyday things such as HR. If your employees can simply put their holiday requests into an electronic system, it can be quickly approved or denied, and you will automatically have a detailed record of said request. After all, how many times has someone not turned up to work and then claimed that their holiday request note was simply misplaced? It can also be very useful to have a shared drive on this system.
A lot of workplace time and energy is spent on hunting out specific files that are buried deep in someone’s hard drive.
So, by uploading any necessary documents to a shared drive , you can be sure that all your team will have the ability to access said files should they need them. This kind of software might seem complicated at first, and you may have certain members of staff who are wary of it and try to resist the change. But, once you provide adequate training in how to use it, it won’t be long before people were wondering how on earth they coped before.
Founder Dinis Guarda
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